If you’re a commissioned notary public in California, keeping your notary stamp current is essential for continuing your services legally and professionally. Like your notary commission, your notary stamp has an expiration date—and using an expired stamp can lead to invalid documents and potential penalties.
In this blog, we’ll walk you through how to renew your notary stamp, when to start the process, and what you’ll need to stay in compliance.
When Does a Notary Stamp Expire?
In California, notary commissions—and the stamps that accompany them—are valid for four years. Once your commission expires, so does your authority to notarize documents and use your notary stamp. This means you must renew your commission first before ordering a new stamp.
Even if your stamp physically appears intact and usable, it becomes legally invalid once your commission expires.
Step 1: Know Your Expiration Date
The California Secretary of State recommends beginning the renewal process at least six months before your current commission expires. You can find your expiration date on:
- Your original notary certificate
- The notary stamp itself
- The Secretary of State’s notary search tool online
If you allow your commission to lapse—even for a day—you’ll need to go through the full application process again instead of the streamlined renewal.
Step 2: Complete a Renewal Application
To renew your notary commission and eventually your stamp, you must:
- Submit a Notary Public Application for Reappointment
This is similar to your original application but marks you as a renewing notary. - Complete the Required Training
- If your current commission is still active, you may take a 3-hour refresher course.
- If your commission has expired, you’ll need to retake the 6-hour course.
- If your current commission is still active, you may take a 3-hour refresher course.
- Pass the State Exam Again
All notaries must retake the notary exam at a proctored testing center, even if renewing.
Step 3: Receive Your New Commission Packet
Once you pass your background check and exam, you’ll receive a new commission packet in the mail. This includes your updated:
- Commission certificate
- Commission number
- Expiration date
Only after you receive this packet can you legally purchase a new notary stamp.
Step 4: Purchase a New Notary Stamp
Your notary stamp must match your current commission information exactly. This includes:
- Your name (as it appears on your commission)
- The words “Notary Public – California”
- Your commission number
- Your commission expiration date
- The county where your oath of office was filed
- The manufacturer’s identification number
Only authorized vendors can manufacture California notary stamps. Most require a copy of your commission certificate before processing your order.
Step 5: File Your Oath and Bond Again
Before using your new stamp, you must file:
- A new oath of office
- A new $15,000 notary bond
This filing must occur within 30 days of your commission start date and be done in the same county where you were originally commissioned.
Once this is complete, you’re free to use your new notary stamp.
What Happens to the Old Stamp?
You should not use your old notary stamp after your commission has expired. Many notaries:
- Destroy the old stamp to prevent misuse
- Store it securely for recordkeeping (though not required)
- Return it to the vendor if requested
Expired stamps left unsecured pose a risk of fraud or misuse and should be disposed of responsibly.
Why Renewal Timing Matters
Waiting too long to start the renewal process can create a gap in your ability to perform notarizations, which can impact your clients or business. It may also mean:
- Retaking a full 6-hour course
- Losing clients or missing deadlines
- Delays in receiving your new stamp
To stay proactive, consider setting a calendar reminder six months before your expiration.
If you’re located in Orange County and need support during your renewal or new stamp ordering process, a trusted notary in Newport Beach can guide you through every step and ensure you meet all legal and procedural requirements.
Final Thoughts
Renewing your notary stamp is a straightforward process—as long as you plan ahead. By starting your renewal six months early, completing your training, passing your exam, and ordering your new stamp on time, you can continue offering your services without interruption.
Whether you’re an independent notary or work within a larger organization, staying compliant with California’s notary laws protects both your clients and your professional reputation.
