Notarization might seem like a simple step in handling important paperwork, but even small mistakes can cause big delays or even make your documents invalid. Whether you’re signing legal contracts, real estate forms, or travel documents, understanding what to do—and what not to do—can save you time, stress, and money.
This guide will cover the most common mistakes people make when getting documents notarized and how to avoid them. By being prepared, you’ll make the notarization process smooth and successful.
Mistake #1: Signing Before Meeting the Notary
One of the biggest mistakes people make is signing their documents before they arrive. A notary’s job is to witness your signature, so the paper must be signed in front of them. If you’ve already signed, the notary cannot confirm the authenticity of the signature, and you may need to start over.
Tip: Always wait until the notary instructs you to sign. Bring your unsigned document, along with any necessary attachments, to the appointment.
Mistake #2: Bringing Improper or Expired Identification
A notary must verify your identity before notarizing your document. If your ID is expired, nicknamed, or doesn’t match the name on the document, the notary may not be able to proceed. This is one of the most common reasons notarizations get delayed.
Tip: Bring a current, government-issued photo ID, such as a driver’s license, passport, or state ID card. Make sure the name on your ID matches the name on your document.
Mistake #3: Missing Pages or Incomplete Forms
Notaries cannot notarize incomplete documents. If pages are missing or sections are left blank, the notary may have to refuse service. This protects you from fraud and ensures the document will be legally valid.
Tip: Review your document carefully before your appointment. Make sure all necessary information is filled in and that you’ve included all required pages. Leave only the signature line blank until you meet the notary.
Mistake #4: Choosing the Wrong Notarial Act
Many people are unsure whether they need an acknowledgment or a jurat. These are two common types of notarizations, and they serve different purposes.
- An acknowledgment confirms that you signed the document willingly.
- A jurat requires you to swear or affirm that the contents of the document are true.
If you pick the wrong one, the document could be rejected by the agency requesting it.
Tip: If you’re unsure which type of notarization you need, check with the organization requesting the document. A notary can explain the difference but cannot choose for you.
Mistake #5: Forgetting About Multiple Signers
Some documents require more than one person’s signature. If all parties are not present with proper ID, the notary cannot proceed. This is a common problem for real estate closings, power of attorney forms, and joint agreements.
Tip: Make sure everyone who needs to sign is available at the same appointment. If that’s not possible, schedule separate notarizations for each signer.
Mistake #6: Waiting Until the Last Minute
Notarization is often needed for time-sensitive documents like loan paperwork, school forms, or travel authorizations. If you wait until the last minute, you may run into delays, especially if you need extra steps like copies or witnesses.
Tip: Plan ahead and schedule your notary appointment early. That way, you’ll have time to resolve any unexpected issues.
Mistake #7: Not Using a Trusted Notary Service
Choosing the wrong notary service can also cause problems. Unreliable providers may not be properly licensed, may miss important details, or may not be available when you need them.
Tip: Work with a professional, experienced provider who understands the rules and takes care to do the job right.
How Newport Beach Mailboxes Can Help
Notarization doesn’t have to be stressful. At Newport Beach Mailboxes & More, we provide professional notary services to help you avoid common mistakes and ensure your documents are completed correctly. Whether you need acknowledgments, jurats, or certified copies, our trained staff is here to guide you through the process.
When you’re ready, visit our notary Newport Beach service to make sure your important paperwork is handled with care and accuracy.
Final Thoughts
Notarization is an important safeguard, but it only works if it’s done correctly. By avoiding common mistakes—like signing too early, bringing the wrong ID, or leaving forms incomplete—you’ll save yourself time and frustration.
With the right preparation and a trusted notary service, the process is simple and efficient. The next time you need documents notarized, keep these tips in mind and rely on professionals who can help you get it right the first time.
