If you’ve ever gone through Live Scan fingerprinting for a job, you might think it’s a one-and-done process. But in many industries, employers are required to request updated fingerprint records over time. This process—known as re-fingerprinting—helps keep background checks current and protects public safety.
At Newport Beach Mailboxes, Shipping Store, Notary & Livescan Fingerprinting, we work with individuals and businesses to make this process simple and stress-free. In this post, we’ll break down why employers sometimes need new fingerprint records and how you can stay ahead of these updates.
What Is Live Scan Fingerprinting?
Newport Beach livescan is a modern, electronic fingerprinting system used to submit background checks to the California Department of Justice (DOJ), FBI, or other requesting agencies. It’s used for jobs in many fields like:
- Healthcare
- Education
- Real estate
- Childcare
- Security
- Cannabis industry
- Transportation and delivery
Once your fingerprints are submitted, your record is linked to the employer or agency that requested the scan. But what happens when your job changes or regulations are updated?
When Are New Fingerprints Required?
Here are some common situations where re-fingerprinting might be required:
1. Job Changes or New Employers
Live Scan results are not transferable between employers. Even if you were fingerprinted last year, starting a new job in the same field may require fresh prints. For example, if you’re a nurse switching hospitals, the new facility will likely request their own background check.
2. Licensing Renewals
Some state licenses—like those for real estate agents, security guards, or caregivers—require fingerprinting during the renewal process. This helps verify that you still meet the legal standards for your profession.
3. Regulatory Updates
Government and industry regulations change over time. When new laws are passed or standards are updated, employers may ask for updated fingerprinting to stay compliant. This is especially common in fields that work with children, the elderly, or sensitive data.
4. Gaps in Employment
If you haven’t worked in a regulated role for a while, your fingerprint records might no longer be active in the DOJ system. Employers may require re-fingerprinting before rehiring or assigning you to certain tasks.
5. Background Monitoring Not Set Up
Some jobs include ongoing monitoring through the DOJ. But if your previous employer didn’t set this up, your background check becomes “static”—meaning it only reflects your history at the time of the scan. In this case, a new employer may need updated prints to confirm your current record.
How Often Do You Need to Update Fingerprints?
There’s no one-size-fits-all rule. Some employees only need fingerprinting once, while others are re-fingerprinted every few years. Here’s a general guide:
- Childcare providers and teachers – Usually re-fingerprinted every few years or when moving districts.
- Real estate agents – Re-fingerprinted at license renewal (every 4 years in CA).
- Security guards – Required at initial application and sometimes again at renewal.
- Healthcare workers – New employers often request updated fingerprints.
It’s always best to ask your employer or licensing board about their specific requirements.
How Newport Beach Livescan Makes Re-Fingerprinting Easy
At Newport Beach Mailboxes, Shipping Store, Notary & Livescan Fingerprinting, we make updating your fingerprints quick and easy. Our professional technicians are experienced, friendly, and know exactly what’s required for your industry.
We offer:
- Fast, walk-in service (appointments also available)
- Help completing your Request for Live Scan form
- Secure electronic submission to the DOJ and FBI
- Copies or receipts for your records
If you’re not sure whether you need to be re-fingerprinted, we’re happy to help you figure it out.
Final Tips for Employees and Employers
For Employees:
- Ask your HR department if your fingerprints are current
- Keep copies of your Live Scan request form and ATI number
- Be proactive—don’t wait until the last minute to update your fingerprints
For Employers:
- Keep a record of employees’ fingerprinting dates
- Know your industry’s renewal or re-submission requirements
- Consider organizing group Live Scan sessions to save time
Stay Compliant, Stay Confident
Re-fingerprinting might seem like an extra step, but it plays a vital role in keeping workplaces and communities safe. Whether you’re starting a new job, renewing a license, or meeting new compliance rules, Newport Beach Mailboxes is here to help.
Let us handle the fingerprinting—so you can focus on what’s next in your career.