A notary seal is a crucial tool used by notaries to authenticate documents and prevent fraud. While most states allow notaries to use either an ink stamp or an embossed seal, some states require an embossed notary seal for official notarizations. If you are a notary or need a document notarized, understanding the requirements for embossed seals in different states is essential.
What Is an Embossed Notary Seal?
An embossed notary seal is a raised impression created by a crimping tool, also known as an embossing seal. Unlike an ink stamp, which leaves a visible mark, an embossed seal creates a tactile impression on the paper. This method is often used to add an extra layer of security to notarized documents and prevent tampering.
States That Require an Embossed Notary Seal
While most states permit the use of either an inked stamp or an embossed seal, a few states still require an embossed seal for certain notarizations. These states include:
- Connecticut – Requires an embossed seal unless an ink stamp is used.
- Delaware – Embossed seals are required unless an alternative official seal is authorized.
- Kentucky – Notaries must use either an embossed seal or an ink stamp that meets state requirements.
- Mississippi – Requires a seal, and an embossed seal is commonly used for added security.
- South Carolina – Embossed seals are required for some notarizations, particularly for official documents.
Additionally, many states strongly recommend the use of an embossed seal in conjunction with an ink stamp, even if it is not legally required.
States That Do Not Require an Embossed Seal
Most states allow either an ink stamp or an embossed seal but do not mandate embossing. These states include:
- California
- Texas
- Florida
- New York
- Illinois
- Pennsylvania
- Ohio
In these states, notaries commonly use an inked stamp because it is easier to reproduce in digital and printed copies. However, notaries can still use an embossed seal for added security if desired.
Why Some States Require Embossed Seals
The primary reason some states require embossed notary seals is to prevent fraud and tampering. Since an embossed seal creates a raised impression on the document, it is more difficult to forge or alter compared to an ink stamp. Some official documents, such as property deeds, court filings, and international documents, often require an embossed seal for added authentication.
How to Get a Document Notarized with an Embossed Seal
If you need a notarization that requires an embossed seal, follow these steps:
- Find a Notary Who Uses an Embossed Seal – Not all notaries carry an embossing tool, so check in advance.
- Bring Proper Identification – A government-issued ID is required for verification.
- Sign the Document in Front of the Notary – Do not sign beforehand; the notary must witness your signature.
- Notary Applies the Embossed Seal – The notary will validate the document by embossing their official seal.
- Confirm Acceptance of the Notarized Document – Some institutions may require both an ink stamp and an embossed seal.
For professional notary services, including embossed seals, visit a notary in Newport Beach to ensure your documents meet state and legal requirements.
Final Thoughts
While most states allow ink stamps as the primary notary seal, a few states require an embossed seal for certain notarizations. Even in states where embossing is optional, using an embossed seal can provide additional security and authenticity. If you need a notarization with an embossed seal, it’s best to verify state requirements and visit a trusted notary to ensure compliance with legal standards.
